Cleanup ( text )

Shorten, cleanup, and abbreviate text like notes to take up less space, make easier to read

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Chase Holden - Show more from this author
Merchant Services Group
http://mservicegroup.com

Sample input:

"Meet with John for appointment to request he acknowledge documents and files in regard to the settlement case and call back the following month with information regarding jim talk to frank at WallStreet before end of day."

Sample output:

Meet w John for appt to req he ack docs & files re: settlement case & CB following month w info re: jim tt frank@WallStreet before EOD.

Function definition: (Copy & paste into FileMaker's Edit Custom Function window)

Trim(
Substitute ( TextFormatRemove (text) ;
["  ";" "];
["¶";" "];
["  ";" "];
[" .";"."];
[",000 ";"K "];
[",000,000 ";"M "];
[",000,000,000 ";"B "];
[",000,000,000,000 ";"T "];

[":00am";"AM"];
[":00pm";"PM"];
[":00AM";"AM"];
[":00PM";"PM"];
["account";"acct"];
["Account";"Acct"];

["acknow";"ack"];
["acknowledge";"ack"];
["acknoledge";"ack"];
["acknow";"ack"];
["acknoledgement";"ack"];
["acknoledging";"ack"];
["acknwlg";"ack"];
["ackledge";"ack"];

["Additional";"Add'l"];
["additional";"add'l"];
[" agreement ";" agmt "];
[" agreemt ";" agmt "];
[" agreemnt ";" agmt "];
[" Agreement ";" Agmt "];

[" and ";" & "];
["appointment";"appt"];
["Appointment";"Appt"];
["As soon as poss";"ASAP"];
["as soon as poss";"ASAP"];
["As soon as possible";"ASAP"];
["as soon as possible";"ASAP"];

[" at ";"@"];
[" At ";"@"];

["Average Monthly Volume";"CCMV:"];
["average monthly volume";"CCMV:"];
["average volume";"CCMV:"];
[" amount ";" amt "];
[" Amount ";" amt "];
[" below ";"<"];
[" Below ";"<"];
[" by the way ";"btw"];
[" By the way ";"btw"];
["called in";"ci"];
["Conference";"Conf"];
["conference";"conf"];

["Call back";"CB"];
["Call Back";"CB"];
["call back";"CB"];
["chargeback";"chbk"];
["Chargeback";"Chbk"];

["Confirmed";"Conf'd"];
["confirmed";"conf'd"];
["credit card";"CC"];
["Credit Card";"CC"];
["Credit card";"CC"];
["CC MV";"CCMV"];

["documents";"docs"];
["Documents";"Docs"];
["document";"doc"];
["Document";"Doc"];

[" estabd ";" estd "];
[" Estabd ";" Estd "];
[" established ";" estd "];
[" Established ";" Estd "];
[" Establish ";" Est "];
[" establish ";" est "];

["End of day";"EOD"];
["endofday";"EOD"];
["end of day";"EOD"];
["end day";"EOD"];
["End of Day";"EOD"];

["he is";"he's"];
["He is";"he's"];
["How much credit card sales you do on a monthly basis?";"CCMV: "];
["How much credit card sales per month?";"CCMV: "];
["monthly credit card";"CCMV: "];
["credit card sales per month?";"CCMV: "];
["monthly credit card sales";"CCMV: "];
["information";"info"];
["inform";"inf"];
["informed";"infd"];
["I spoke with";"sw"];

[" less than ";"<"];
[" more than ";">"];
[" over ";">"];

[" The merchant ";" M' "];
[" Merchant ";" M' "];
[" merchant ";" M' "];
[" Meeting ";" Mtg' "];
[" meeting ";" mtg' "];
[" meet ";" Mtg' "];
[" Meet ";" Mtg' "];


["passwd";"pswd"];
["password";"pswd"];
["payment";"pmt"];
["Payment";"Pmt"];
[" Phone ";" ph "];
[" phone ";" ph "];
[" refer ";" ref "];
[" referred ";" refd "];

[" regarding ";" re: "];
[" in regards to ";" re: "];
[" in regard to ";" re: "];

["Request";"Req"];
["Requested";"Reqd"];
["requested";"req"];
["requests";"req"];
["request";"req"];
["required";"req'd"];

[" received ";" rec'd "];
[" receive ";" recv "];
[" revised ";" revd "];
[" review ";" rvw "];
[" reviewed ";" rvw "];
["request proposal ";" RFP "];
["request for proposal ";" RFP "];
["request quote ";" RFQ "];
["she is";"she's"];
["She is";"she's"];
["Spoke with";"sw"];
["spoke with";"sw"];
["spoken with";"sw"];
["Talk to";"tt"];
["talk to";"tt"];
[" that ";" "];
["talked to";"tt"];
["Talked to";"tt"];
["talking to";"tt"];
["talked with";"tt"];
[" the ";" "];
["they are";"they're"];
[" through ";" thru "];
[" under ";"<"];
["Verified all pertinent info";""];
["Verified all info";""];
["voicemail";"vm"];
["we are";"we're"];
["We are";"We're"];
["We will";"We'll"];
[" with out ";" wo "];
[" without ";" wo "];
[" with ";" w "];
["work's";"works"];
["you would";"you'd"];
["You would";"You'd"];

[" one ";" 1 "];
[" two ";" 2 "];
[" three ";" 3 "];
[" four ";" 4 "];
[" five ";" 5 "];
[" six ";" 6 "];
[" seven ";" 7 "];
[" eight ";" 8 "];
[" nine ";" 9 "];
["  ";" "]
))

I would love to combine what others may use and contribute to comprise the ultimate verbosity-trimmer.

Cleans up, collapses down, and removes multiple spaces, carriage returns, long-winded text, and unnecessary spelled out phrases like
"by the way" => "btw"
"end of day" => "EOD";
"Call back" => "CB";
"Talk To" => "tt";
4:00PM => 4PM, etc.

Read thru and customize before you use so that you don't lose any official text you needed. There is no undo obviously but this can cut file sizes down quite a bit with a lot of text notes, etc.

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Note: these functions are not guaranteed or supported by BrianDunning.com. Please contact the individual developer with any questions or problems.

Cleanup ( text )

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